Why This Feature Matters

Users have expressed a need to verify the locations of clock-ins to prevent issues such as employees clocking in from unauthorized locations. With this feature, admins can now monitor clock-in locations, addressing concerns about time theft and ensuring that all clock-ins occur at the designated work locations.

How It Works

When an employee clocks in using the mobile app, they will be asked to share their location. If the location is provided, it will be recorded and stored in the time card for admin review. It’s important to note that we only capture the location at the moment of clock-in and do not track the employee’s location continuously.

Enabling and Using the Feature

Admins can enable this feature in the settings under “Record clock-in location”. When turned on, employees will see a confirmation modal when they clock in, informing them that their location will be recorded. This step ensures transparency and gives the employee an opportunity to share their location.

If the option is turned off, the clock-in process remains unchanged, without the location confirmation step.

Admin View and Monitoring

For admins, clock-in locations can be viewed on a map, showing all employees’ clock-in points. Each employee’s avatar is displayed at their clock-in location. Clicking on an avatar will highlight the employee on the map, showing details of their clock-in. If an employee has clocked in multiple times, all locations will be displayed, and admins can click on each to see specific details.

Practical Applications

This feature is particularly useful for teams working remotely or in the field. It ensures that everyone is where they need to be at the start of their shift, enhancing both accountability and operational efficiency.

We Value Your Feedback

As with all our features, your feedback is crucial. Please let us know if you find the “Clock In Locations” feature helpful and if there are any enhancements you would like to see. Your input helps us continue to improve our tools to better meet your needs.

Thank you for being a part of our community, and we look forward to hearing from you!

The post Introducing the “Clock In Locations” Feature appeared first on Everhour Blog.

Seamless Time Off Requests

Employees can now easily request time off through both the web and mobile versions of our application. This flexibility ensures that no matter where your team is, they can manage their time off requests without hassle. The process is straightforward, allowing for a more organized and transparent approach to managing leave.

Managerial Control and Notifications

For managers, handling time off requests has never been easier. Within the interface, there is a new menu item labeled “Requests.” Here, managers can view the history of all time off requests, making it simple to keep track of and manage them effectively. Managers receive an email notification when a new time off request is made, ensuring they are always informed and can respond promptly.

Employee Notifications and Request History

Employees also benefit from the new “Requests” menu, where they can see the history of their time off requests. This transparency helps employees stay informed about the status of their requests. Once a manager has reviewed a request, the employee receives an email notification with the decision, whether the request has been approved or denied.

Enhancing Communication and Efficiency

The “Request Time Off” feature is designed to enhance communication and efficiency within your team. By streamlining the process of requesting and managing time off, we aim to reduce the administrative burden on managers and provide employees with a clear and straightforward way to manage their leave.

We believe this feature will significantly improve the way your team handles time off requests. As always, your feedback is invaluable to us. We encourage you to try out the “Request Time Off” feature and share your thoughts on how it benefits your workflow.

Thank you for being a part of our community, and we look forward to hearing your feedback!

The post New “Request Time Off” Feature appeared first on Everhour Blog.

The Recurrent Shifts feature starts with weekly recurrence. When creating a new shift, you’ll notice a new switch labeled “Repeat” located next to the block of weekday selections. Turning on this switch will display an additional input field where you can set the end date for the recurring shifts, ensuring you have control over the duration of the recurrence.

To make it easy to identify recurrent shifts, an icon will be displayed on the shift block. Open shifts can also be set as recurrent, providing flexibility in how you manage shift availability and coverage.

One of the key advantages of this feature is the ability to publish individual shifts within a recurring series. For example, you can create a shift that repeats weekly but choose to publish only the first week’s shift initially. This allows for a more controlled and gradual rollout of schedules.

Editing recurrent shifts is straightforward and flexible. When making changes to a recurring shift, you have the option to apply the changes only to the current shift or to the current and all following shifts.

Upon saving, a confirmation dialog will appear with the options “This shift only” and “This and following shifts.” Selecting “This shift only” will break the shift away from the recurring series, allowing you to make individual adjustments or set a new recurrence pattern for that specific shift.

If you need to change the date of a recurrent shift, simply move the shift to the desired date. This action will detach the shift from the recurring series, treating it as a standalone shift with its own scheduling rules.

Deleting a recurrent shift is handled with care to ensure you don’t accidentally remove more than intended. When attempting to delete, a confirmation dialog will prompt you to select whether to delete “This shift only” or “This and following shifts.” No option is selected by default, and the delete button remains disabled until you make a choice, preventing accidental deletions.

Currently, the creation of recurrent shifts is only available on the desktop version. However, admins can still edit or delete recurrent shifts from the mobile app, ensuring they can manage schedules on the go.

We believe the Recurrent Shifts feature will significantly enhance your scheduling efficiency and flexibility. As always, we value your feedback and look forward to hearing how this feature works for you. Your insights are crucial as we continue to develop and improve our tools.

Thank you for being part of our community, and we look forward to your feedback!

The post Introducing Recurrent Shifts appeared first on Everhour Blog.

How Open Shifts Work

With the new Open Shifts feature, admins can create and publish open shifts that are visible to employees within their specific workplace and group.

Employees can then assign these open shifts to themselves without needing admin approval. This streamlined process empowers your team to take control of their schedules and helps ensure that all shifts are covered efficiently.

Enabling the Feature

To start using Open Shifts, admins need to enable the “Allow users to pick up open shifts” option in the team settings. If this option is disabled, members will not see any open shifts in their schedules. Once enabled, employees can view and claim open shifts that fit their availability.

Employee Experience

When an employee sees an open shift in their schedule, they can simply assign it to themselves. Once an open shift is taken, it will appear to the admin as a regular shift with the employee’s name as the assignee. It’s important to note that open shifts are only visible to employees for future dates and only within their respective workspace and group.

Managing Errors

While this feature adds significant flexibility, there are some limitations to keep in mind. If an employee mistakenly takes an open shift, they cannot drop it themselves. In such cases, they will need to contact their manager to resolve the issue.

Looking Ahead

The Open Shifts feature is designed to enhance your team’s scheduling process by making it more dynamic and responsive. We believe this addition will greatly benefit teams by allowing members to fill in gaps and take on extra work as needed, all while maintaining a seamless and efficient workflow.

We’re continually working to improve and expand our features based on your feedback. Try out the Open Shifts feature today and let us know how it works for you. Your insights and suggestions are crucial as we strive to provide the best tools for your team.

Thank you for being a part of our community, and we look forward to hearing from you!

The post New Open Shifts Feature appeared first on Everhour Blog.

How It Enhances Team Collaboration

Our users have shared that knowing who they are working with can greatly improve their day-to-day operations. For example, if an employee is running late, they need to know who to contact for a smooth shift transition. With this new feature, employees can see their teammates’ shifts for the day, facilitating better communication and coordination.

How It Works

In the Schedule Page (Web):

Employees can now see a list of their colleagues who are working on the same day. This information is conveniently displayed on the schedule page, making it easy to access and reference throughout the day.

In the Mobile App:

On the Time tab of the mobile app, we’ve added a section called “Also working today.” Here, employees can see which of their team members have shifts on the same day, providing the same level of visibility as the desktop version.

For Admins:

Admins have control over this feature through the settings. In the Settings/Preferences section, there is a new switch labeled “Allow users to see colleagues on the same shift day.” Enabling this option allows employees to utilize this new feature.

Benefits of the Feature

This feature is designed to enhance workplace efficiency and communication. By knowing who is working on the same day, employees can:

• Easily coordinate shift changes.
• Improve communication for tasks that require teamwork.
• Quickly identify who to contact in case of emergencies or schedule changes.

Looking Forward

We believe this feature will significantly enhance your team’s ability to work together effectively. As always, your feedback is invaluable to us. We encourage you to try out the “See Who’s Working the Same Day” feature and let us know how it benefits your workflow.

Thank you for your continued support and for helping us improve our tools to better serve your needs.

The post Introducing “See Who’s Working the Same Day” Feature appeared first on Everhour Blog.

Why We Added Shifts Publishing

In the fast-paced world of team management, having the flexibility to plan ahead without immediate changes affecting the whole team is crucial.

With the Shifts Publishing feature, admins can now draft schedules in advance, make necessary adjustments, and ensure everything is perfect before sharing it with the team. This approach minimizes confusion and errors, leading to a smoother, more efficient scheduling process.

How It Works

Enabling the Feature

In the team settings, you’ll find the option to “Require publish for new shifts.” Activating this option means all new shifts will be created as drafts by default. If this option is disabled, shifts will be published immediately, just as in the current version.

Creating Draft Shifts

By default, all new shifts are created as unpublished and are only visible to admins. The initial version does not support an “Unpublish” function. If a shift needs to be removed from the schedule, it must be deleted.

Managing Published Shifts

Any changes to already published shifts are updated in real-time and are immediately visible to users. When a published shift is copied, the copy will be created as a draft. For instance, if you copy a week’s schedule, the copied shifts will remain unpublished.

Publishing Draft Shifts

We’ve added a “Publish (N)” button in the toolbar, where “N” indicates the number of draft shifts for the selected period (day/week/month). Clicking this button will open a confirmation modal with details about the period, the number of shifts, and the number of users affected by the publication.

We Value Your Feedback

Our goal is to continually improve your scheduling experience. We encourage you to try out the new Shifts Publishing feature and share your thoughts with us. Your feedback is invaluable and helps us shape future updates.

Thank you for being a part of our community, and we look forward to hearing your ideas and suggestions. Happy scheduling!

The post New Shifts Publishing Feature appeared first on Everhour Blog.

All saved templates are listed on the sidebar of modal. Next time when creating a new shift, you can simply select from the list and populate all fields from template.

Moreover, when on the Schedule, you can right mouse click on any cell and create a shift from one of available templates.

Stay tuned for more updates and features from Everhour Shifts, designed to make your work scheduling experience even more user-centric and efficient. Your feedback fuels our innovation!

The post Shift Templates for Faster and Easier Scheduling appeared first on Everhour Blog.

Why is this useful? Here are a few scenarios:

1. Offline Accessibility: Having a hard copy of the schedule is beneficial for employees who may not have easy access to digital devices during their shifts. They can quickly reference their schedules even without an internet connection.
2. Emergency Preparedness: In case of technology glitches or power outages, having a physical schedule on hand ensures that your operations can continue smoothly without disruptions.
3. Visual Overview: Some people prefer the clarity of a printed schedule for a visual overview. It can help managers and employees better understand shift allocations and plan accordingly.
4. Sharing: Managers can distribute printed schedules during team meetings or post them on bulletin boards for easy access, enhancing communication within your organization.

To use this feature, simply create your schedule as usual and then click the Print button (or use Cmd + P). You’ll receive a well-structured table with all the necessary details, making your scheduling process even more efficient and versatile.

Stay tuned for more updates as we continue to enhance Shifts for your convenience!

The post Introducing Our New Print Function for Schedules! appeared first on Everhour Blog.

Now, you can create customized checklists for each shift, ensuring that important tasks are completed and nothing falls through the cracks.

How to Use Checklists

For Admins:

• Add Tasks: Admins have the flexibility to add as many tasks as needed for each shift.
• Task Status: Check or uncheck tasks as they are completed during the shift.
• Task Order: Easily change the order of tasks to match your workflow.
• Shift Duplication: When copying a shift, tasks will be carried over and appear as unchecked for the new shift.
• Bulk Shift Copy: If you copy an entire week, all tasks will be duplicated as unchecked.
• Overview: On the main screen, a small icon and a task completion count (e.g., 1/3) will indicate the progress for each shift.

For Users:

• Task Visibility: Users can quickly see if there are tasks assigned to a shift.
• Task Completion: Users can mark tasks as completed as they work through their shift.

Why Use Checklists

The utility of checklists in shifts cannot be overstated. Depending on your industry and specific needs, here are some scenarios where checklists can make a significant impact:

1. Opening and Closing Duties: Ensure that all opening and closing procedures are followed meticulously, from equipment setup to workspace cleanliness.
2. Safety Checks: Regularly inspect safety equipment and document safety protocols and emergency procedures.
3. Inventory Management: Keep a close eye on inventory levels, restocking items as needed, and recording low-stock items.
4. Equipment Checks: Verify that all equipment is in working order, and report any malfunctions promptly.
5. Special Instructions: Include any unique instructions or important notes relevant to the shift.
6. Closing Procedures: Ensure a secure and organized closing process, from locking up to cash register management.
7. Training and Development: Utilize checklists for training new employees and ensuring they receive proper onboarding during their shifts.

With our Checklists feature, you can take your shift management to the next level, ensuring nothing is overlooked and that every shift runs smoothly. Try it out today and experience the benefits of enhanced organization and productivity in your workplace.

The post Enhance Shift Management with Checklists appeared first on Everhour Blog.

Advantages of Custom Fields

• Logical Separation: Custom fields allow you to logically separate different pieces of information within a shift, making it easier to organize and understand.
• Enhanced Readability: Information is now more accessible and easier to navigate, improving readability for both admins and employees.
• Selective Visibility: As a shift manager, you may not want to expose all details to employees. Custom fields give you control over who sees what, ensuring privacy when needed.
• Future Possibilities: Numeric fields open doors to potential data summarization and analysis in the future.

Should this feature be warmly received, we have plans to expand the types of custom fields available. Imagine having options like single-select dropdowns and multi-select dropdowns to further tailor your shift details.

How to Use Custom Fields

To get started, navigate to ‘Settings’ and select ‘Shift Fields’ to add custom fields.

Currently, there are three types available: Number, Short Text (max 150 characters), and Long Text (max 500 characters). You can decide whether to display this information to employees or restrict it to admins only. If you have multiple custom fields, easily set their order by clicking the “…” menu and choosing ‘Move Up’ or ‘Move Down.’ Custom fields will be displayed in the new shift form in the order you define.

Examples of Custom Fields

1. Location: Specify the exact location or address for the shift.
2. Uniform/Attire: Define dress code or uniform requirements.
3. Equipment/Resources: Note any necessary equipment or resources for the shift to ensure everything is readily available.
4. Emergency Contacts: Include contact details for emergencies, such as a manager’s information or the location of emergency supplies.
5. Customer Contact: If the shift involves client or customer interaction, include their contact information for quick reference.

Share Your Ideas

These are just a few ideas to get you started. We’re eager to hear your suggestions and ideas on how you can make the most of custom fields in your shift management. Your feedback is invaluable as we continue to enhance this feature to meet your unique needs.

Stay tuned for more updates, and let’s make shift management more tailored and efficient together.

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