Disclaimer: Evermenu is a third-party application developed by SOTFUL, not by Everhour. Any issues or feedback should be directed to the developer.

Evermenu Website
https://www.sotful.com/evermenu.html

Evermenu macOS App
https://apps.apple.com/us/app/evermenu/id1664905661?mt=12

What is Evermenu?

Evermenu is a dedicated macOS Menu Bar App designed to work with Everhour, providing users with a simple, streamlined way to manage their time. With Evermenu, you can:

• Easily Start/Stop Time Tracking: Directly from the menu bar or using keyboard shortcuts, you can start or stop tracking time for your current task.
• Quickly Access Recent Tasks: Start tracking time on any recent task or search for any specific task you have access to.
• Idle Detection and Reminders: Evermenu detects if you’re idle and prompts you to confirm if you’re still working. It also stops tracking time automatically if there’s no response and reminds you to resume tracking to ensure accurate time logs.

Why Evermenu?

The team at SOTFUL created Evermenu because they use Everhour in their daily operations and wanted an even more efficient way to manage time tracking on macOS. By integrating Everhour with their new app, they aim to provide a solution that offers more flexibility and quicker access to time management features.

How to Set Up Evermenu with Everhour

Setting up Evermenu to work with Everhour is straightforward. Here’s a quick guide:

1. Ensure You Have an Everhour Account: You must have an active Everhour account to use Evermenu.
2. Get Your Everhour API Token: You’ll need your API Token to connect Evermenu with Everhour. Visit your Everhour Profile to access your API Token. Follow the steps in the “My Profile” section to copy your token.
3. Connect Evermenu to Everhour: Once you have your API Token, open Evermenu and enter the token to link your Everhour account.

For more detailed instructions, you can visit the Evermenu Help Section.

Stay Up-to-Date with Evermenu

The Evermenu team is actively developing new features and improving the app based on user feedback. For instance, the recently approved version 24.2 introduces features like Recent Tasks, Search Task, and Resume Working Popup.

You can learn more about Evermenu, its latest updates, and version history on the Evermenu Website.

A Note from Evermenu’s Developers

SOTFUL, the developers behind Evermenu, expressed their excitement about this collaboration and are open to further partnerships. If you have any questions or need support related to Evermenu, please reach out to the Evermenu team directly via their website.

We hope you find Evermenu a helpful addition to your time management toolkit!

The post Introducing Evermenu: A New Way to Track Time with Everhour appeared first on Everhour Blog.

What’s New in This Release

Our goal is to make managing tasks within Internal Projects more intuitive and efficient. With this release, we have made significant changes to how task details are displayed.

Now, when you click on a task within an Internal Project, the task details will open in a sidebar. This new layout provides more space for task information, comments, and future enhancements.

This sidebar view is specific to tasks accessed from the Internal Projects page. If you navigate to a task from other pages, it will still appear in a modal, similar to tasks from integration projects.

Adding Comments to Tasks

We have also introduced the ability to leave comments on tasks.

Currently, comments are in free text format without any formatting options. Users can edit or delete their comments, and this functionality will be improved over time.

On the board/list view, you will now see a counter displaying the number of comments on each task. This helps keep track of discussions and updates directly within the task.

Future Enhancements

This release is just the beginning. As we continue to improve our Internal Projects, you can expect to see additional features such as attachments, subtasks, custom fields, and more.

One of the most important features is the Inbox, which will serve as a notification center. The Inbox will display all notifications to keep you informed about project activities, comments and updates.

Summary

• Task Details Sidebar: Task details now open in a sidebar on the Internal Projects page, providing more space and a better user experience.
• Commenting: Users can leave, edit, and delete comments on tasks. Comments are currently in free text format.
• Comment Counter: The board/list view displays a counter for the number of comments on each task.
• Future Features: Look forward to attachments, subtasks, custom fields, and an Inbox notification center.

We are committed to continuously improving our platform and making it easier for you to manage your projects. Your feedback is invaluable, so please try out these new features and let us know your thoughts.

Thank you for being a part of our community, and we look forward to bringing you even more enhancements soon!

The post Internal Projects: New Task Details and Comments appeared first on Everhour Blog.

What is the “Profile” tab?

The Profile tab is a dedicated space for storing and displaying supplementary employee information. Team admins can now leave comments, upload documents, and maintain records related to each member of the team. Having these details in one place enables a more thorough understanding of your team members, facilitating better HR management and decision-making.

To get to a member’s Profile tab, click on the member’s name. Note that this tab is visible to team admins only.

Why use the “Profile” tab?

For admins, Everhour is not just a tool for time tracking and client invoicing but also for tracking time off, payroll, etc. Integrating other important employee data within the same platform simplifies management and improves efficiency. By storing employee salary, last promotion date, upcoming performance review date, location, phone number, contract start and end dates, and date of birth in one place, it eliminates the need to search through multiple platforms.

The Profile tab allows for easy document storage, where admins can upload relevant documents like contracts, NDAs, CVs, visas, and sick leave information. This ensures that all employment-related documents are easily accessible in one place, unlike other storage options like Dropbox or Google Drive.

Comments and notes about employees, such as information from the last performance review or internal agreements between the employee and HR, can be managed efficiently. Unlike Slack, where messages can get lost among numerous others, the Profile tab keeps comments organized and easily accessible without extra noise.

The structure of the Profile tab

The data on the tab is grouped into four sections:

1. Basic Info: Contains basic information about the members, some of which they enter during onboarding (e.g., name, job title).
2. Employment Details: Here, admins can add employment details like the start and end of the contract, the latest promotion, and upcoming performance reviews.
3. Documents: Upload various documents with max size of 10 MB.
4. Notes: Add any text comments about the member.

Future Plans

Looking ahead, we plan to expand the functionalities of this tab. Of course if you’ll find it useful 🙂

In future releases, admins will be able to set up reminders for upcoming dates, such as contract end dates or scheduled performance reviews, with notifications sent 30 days in advance.

Additionally, there are plans to allow admins to create custom fields and fill them with relevant data, providing even more flexibility and specificity in data collection to suit each company’s unique needs.

Stay tuned for new updates!

The post Introducing New “Profile” Tab on the Member’s Page appeared first on Everhour Blog.

The ‘Add Time’ button

The Add Time button is now always at hand in the top-right corner of the Time page to allow adding time to tasks on the fly – even while running the timer on another task.

Quick timer start

Starting a timer on a task is now quicker than ever. Simply selecting a task from a dropdown instantly starts the timer on it. Plus, if you need to switch tasks mid-timer, do so with just a few clicks and continue tracking time without missing a beat.

Switch to the old Time page if necessary

We understand that change can take time to adjust to. That’s why we’ve made it easy for users to switch back to the previous version of the time input if needed. Whether you prefer the new streamlined interface or the familiarity of the old version, we’ve got you covered. Simply click the “switch” button in the notification or reach out to our support team for assistance.

The post Introducing New Time Input appeared first on Everhour Blog.

Here is what it looks like:

1. Header: See the total project hours and estimate (click on it to open a project summary);
2. Task: See timer, estimate, and reported time next to the task title, as well as by grouping;
3. Buttons: Track time using the timer or log time manually;
4. Sidebar: Use our ‘Timesheet’ button to open the timesheet window and see all of your time records for a Day or Week. You will also be able to quickly add time and comments for the tasks you have been working on.

How to set it up

Each Everhour team member who is going to track time in Linear will need to:

• Connect Linear when onboarding to Everhour, or on the Integrations page in their account settings;
• Install the Everhour browser extension. We use the extension to display the Everhour controls in the Linear UI;
• Grant access to our extension after it is installed.

How the sync works

When connecting Linear to Everhour, you will be prompted to choose the specific Linear workspaces you wish to grant Everhour access to.

After that, Everhour will sync all active projects and their tasks from the selected workspaces. Everhour will also automatically update the names of the connected tasks and projects if you rename them in Linear — this way Everhour reports will always show the freshest data.

However, auto-syncs may take a while to run through. If you want the updates from your Linear account to sync up to Everhour immediately, you can trigger an instant resync on the project and task levels. Find out more on how to do it in our Help Center.

Making reports with Linear data

Several columns show specific data coming from Linear. Open a report builder and select any of the columns to display the necessary data in your report.

1. Workspace shows the name of the workspace where projects are located;
2. Section shows the name of a milestone;
3. Project and Task show the names of Linear projects and issues accordingly; 
4. Task number and Task status show the issue ID and what stage of work it is located in;
5. Tag shows the tags that you added to a task.

The post Integration with Linear appeared first on Everhour Blog.

How to connect

These integrations are only available to team admins. To connect a calendar, go to the Integrations page > click “Add integration” button. 

Then choose your calendar type and hit ” Connect“. In the pop-up window, paste your calendar link and choose when to create time entries: before or after an event happened. 

Every calendar app requires their unique link to establish connection. Here is how to get one for Google, iCal and Outlook.

How calendar integrations work

Everhour syncs your events as time tracked without a task (read more in this article) to your timesheet where event title is its description. If you further move this entry to an existing task, this description becomes a task comment.

Important: your calendar events have to have start and end times! If it’s an all-day event, we won’t sync it to Everhour.

You can also choose when to create a time entry: before or after the calendar event (the range is between 15 minutes and 3 hours). Here is an example:

1. Create time entry 15 minutes before event starts. If event starts at 10:00, the time entry will be created between 09:45 and 09:55 (10 mins gap for sync).
2. Create time entry 15 minutes after event. If event starts at 10:00 and ends at 11:00, the time entry will be created between 11:15 and 11:25 (10 mins gap for sync).

When an event can’t be synced

• Past events
• If a member has a time tracking limit set on the Members page which is reached.
• If an admin turned on policy “Don’t allow logging time manually” under Team settings.
• If an admin turned on policy “Don’t allow logging time without a task selected”.

In case an event did not sync for some reason, don’t try to modify its start and end dates, it will not trigger sync. Instead, try creating a new event.

We trust that this update will simplify the process of tracking your time, ultimately enhancing your productivity and profitability by minimizing oversight.

The post Calendar Integrations: Google, Outlook and iCloud appeared first on Everhour Blog.

If you already has a Notion integration with Everhour, nothing changes automatically, it keeps working the old way. However, when you open your Integrations page, you will find a new option “Configure”.

When you click on it, you appear on a screen to choose how to sync with Notion. This involves defining what should be recognized as a “Project” and what should be categorized as a “Task” within Everhour.

First option (standalone project, by default): This is particularly handy when you have multiple distinct pages, with each page representing a project. The database within each page contains the tasks associated with that specific project.

🆕 Second option (relation): This option follows the default pattern suggested by Notion’s templates. You maintain a separate database for projects and another separate database for tasks. Tasks are linked to projects through a relation property. Everhour will interpret and recognize this relation, ensuring accurate attribution of your entities.

Third option (don’t sync): This option allows you to deactivate a database if you choose not to synchronize it with Everhour.

We anticipate that this synchronization option will prove valuable and enhance your Everhour experience. Our team is diligently working to ensure its effectiveness and usefulness for you.

The post Notion Integration: New Sync Method appeared first on Everhour Blog.

UPDATE as of July 19th: In response to the feedback we have received from our customers, we are currently in the process of developing a patch that will restore the previous behavior where separate records are not created. Our dedicated team is actively working on implementing this fix. We sincerely apologize for all inconvenience this have caused.

Over the weekend, we unveiled a preliminary release of a new feature – time intervals, along with an API to support it. The initial release has garnered mixed feedback, and we want to provide you with more context and a sneak peek into the future tweaks we have planned.

The essence of this new functionality is that when you start a timer, even for the same task, a new record will be created, capturing its own time interval and allowing you to add a specific time comment.

The duplication takes place on the Time page where the data is displayed in the form of a list. However, this will not occur on the Timesheet tab, where the data is always grouped.

While this release may seem a bit rough around the edges, it serves as a crucial first step towards several exciting improvements we have in store. Let’s delve into some of the enhancements that this feature will pave the way for:

1. Enhanced Workday Overview: Soon, you’ll be able to effortlessly review your entire day’s work, easily identifying any mistakes or missing time entries. This detailed view aims to provide valuable insights and help streamline your productivity.
2. Comment on Time Spent: We recognize the importance of leaving comments on specific time intervals. You’ll have the ability to provide context and additional information for each interval, making your time tracking even more detailed and informative.
3. Seamless Integration with Project Management Tools: Many of you use project management tools with their own time tracking systems. We are gradually working towards a closer integration that allows smooth synchronization between these tools and our platform. Our old structure presents challenges, so we’re determined to find a solution for a more harmonious workflow.
4. Calendar-based Visualization: The new structure will help us provide a visual representation of your time spent on various tasks and projects. This intuitive display will enhance your ability to manage and plan your time effectively.

And this is just the tip of the iceberg. We have an extensive roadmap of additional improvements and enhancements based on your feedback and evolving needs.

The first version of the time intervals functionality may appear slightly disjointed due to the absence of some information, which gives the impression of duplication. Rest assured, this is not the final version, and we are committed to refining and perfecting this feature over time.

Importantly, this interim release does not impact the accuracy of your data and calculations; all the necessary calculations remain correct. We’re actively working on addressing minor flaws and omissions, and you can expect these to be rectified in the near future.

We sincerely appreciate your valuable feedback and detailed comments. Your input plays a vital role in shaping the development of our product and ensuring it continues to evolve with your needs. We are dedicated to delivering a seamless and user-friendly experience, and your support is instrumental in achieving that goal.

Thank you for joining us on this journey as we strive to create the best possible time tracking solution for you.

Stay tuned for future updates and improvements!

The post Time Intervals Functionality: An Interim Release [Rollback] appeared first on Everhour Blog.

Per-seat Billing

We have transitioned to per-seat billing. This means that now we will make all the charges according to the number of seats that you select on the Billing page.

This will reduce the number of invoices with prorates for micro amounts. Also, it will let you purchase the seats on your team first and invite your team members later without any charges in the middle of the billing cycle.

Important:

1. Our limits on the number of seats per team remain unchanged (min 2 seats on Lite plans and 5 seats on Team plans);

2. Deactivating / deleting a member does not reduce the number of seats automatically.

3. If you don’t delete the seats, then your monthly / yearly billing will remain the same, no matter how many times you activate and deactivate members.

Additionally, we have reorganized the information on the Billing page into blocks:

Planned time on Timeline

On Timeline, we now show daily planned time – the total amount of task estimates per day per team member. You can turn this feature off in the filters of the Timeline page:

Here is how we calculate and display daily planned time:

• If a task is scheduled for multiple days, the task’s estimate will be divided by the number of days to get the daily planned hours.
• Time offs are included into the daily planned hours.
• If the daily planned hours exceed a member’s daily capacity (calculated based on weekly capacity from the Members page), the number will be highlighted in red.
• By hovering on the daily planned hours, you can see the planned and free hours according to members’ daily capacity.

The post Per-Seat Billing and Planned Time on Timeline appeared first on Everhour Blog.

Screenshots to tasks

Your team can now assign their screenshots to tasks. Team admins will then see what tasks the team was working on when each of the screenshots was taken. If members do not have access to a certain task, an admin can assign this task to them.

To assign tasks to screenshots, go to the Screenshots tab and click on the title of a screenshot. After that, pick a task in the Select Task modal. 

Estimated Time custom field

We now sync the standard ‘Estimated Time’ field from Asana. You can use it on all Asana dashboards and see estimates in your Everhour reports!

If you previously had another Asana custom field connected to Everhour for syncing estimates, you can now switch it in the settings of the Asana integration. 

Once it’s connected, we will sync numbers from there and display them as task estimates in Everhour (the Estimate column on Everhour reports).

The post Screenshots to Tasks + New Custom Field from Asana appeared first on Everhour Blog.