First) How do I know when I generate the next round of invoices which hours have already been sent to Xero and which ones have not been billed? I”m assuming I’m expected to do this by date only, but I often have some tasks that are not yet ready to bill that may need to be remembered at a later date and to go back and bill. This could become a nightmare. Is there a flag or tag that could be set on the entry to indicate it has been billed?

Secondly) Xero uses Items and Descriptions in their invoices line items. Items are a list of Inventory Items that I can set/use for my own reporting. Why can I not pull those Items into Xero from Everhour (again tags?) Instead all the Items are blank and the Descriptions are the entries coming from Everhour. When I try to edit the invoice and set the item, Xero overwrites the description which ruins the point of the integration in the first place. What am I missing here? How should this be working?

Thank you again for a great product!

Hey Mark,

I can promise that our major focus always will be time tracking and analysis. We never do something requested by a single person, ’cause it affects everyone.

I’m doing that currently, but I still have no way to be certain that one set of hours was accounted for. It’s too easy to forget that 1/20 clients was not exported last month.. or that I had a filter on that didn’t capture all hours.. and so on!

Very helpful. Thx.

Completely agree with you. We are also going to add Zapier integration soon.
As for QB integration – first version is going to be very simple. But we will keep your notes for further enhancements.

Yuji, here is the process as i can see (plz let me know your thoughts):

– Every 2 weeks (or month) I do invoicing
– I go to reports
– Apply certain filters (period of time, members, projects)
– Make sure everyone filled timesheets
– Export hours for customer #1, customer #2 etc.
– Export to Xero
– I may need to update an invoice at this point (add discount, include extra expenses etc.)
– Send invoices

Everything else is handled by Xero (or other system).

Nathaniel, Thanks for your feedback.

As said, we don’t want to rush into quick solutions. We cannot add or change something ’cause it was requested by a single person or company. Every change, even small one affects all existing customers.

Integrations are quick and quite straightforward. So it is not a big deal for us to add one or two more.

But ‘accounting’ and other money aspects as you’ve fairly mentioned, are quite complex things.

Its not essential for me to either integrate with the time keeping or invoicing system. Invoicing for me is something that I fill out and generate, send out, and update when the payment comes in. Its not something that I look at everyday or care about seeing in everhour. What is essential is the quick data entry, extraction of time related elements and tagging.

Being able to mark a time entry (as opposed to a project) billable or nor billable is something you can already do by tagging. Focusing on tagging (and reports) are something that is more important to me since it represents a core feature of the tool that makes it different than everyone else.

Also once you get into the ‘accounting’ and money aspects you wind up dealing with all sorts of legal,security, and financial regulations from governments and corporate policy. I think moving in that direction for everhour will make a whole bunch of headaches for you, with very little upside and lots of competition. Just look at a system like Deltek. Do you really want that headache?