18 Best Team Management Software Tools: Optimize Your Team’s Operations

Is your team harnessing its collaborative potential? Building robust relationships among team members isn’t just about project success; it’s also about effective leadership and management. This article explores the landscape of the best team management software and unveils 18 top solutions that significantly enhance productivity and performance. Let’s delve into the best team apps – each one – and uncover their unique benefits and how they help manage a team.

What Are the Features of the Best Team Management Software?

📋 Task management: Effective group management software allows teams to create, assign, and track tasks, ensuring clarity on project progress and individual responsibilities.
🗣️ Communication & collaboration tools: Look for a team organization app that offers features like instant messaging, video conferencing, discussion forums, file sharing, document collaboration, and real-time editing.
🔄 Sync across devices and platforms: Opt for team management applications that offer seamless synchronization across different devices and platforms.
📊 Project tracking: Look for team management apps with project tracking and reporting capabilities to stay on top of project deliverables.
🔧 Integration options: Seek a team management system that integrates seamlessly with popular productivity tools.
😊 User-friendly interface: An intuitive and user-friendly interface of a group management app ensures that team members can easily navigate the software and access its features.
🪜 Customization and scalability: Choose team tracking software that can be tailored to meet the specific needs of your team and organization.

❗ Note: Please note that we do not accept paid entries for our list of the best apps for team management.

➡️ Everhour is the top time tracker for SMB teams, including software developers, marketers, designers, consultants, lawyers, you name it! Seamlessly integrating with popular PM tools, its user-friendly interface and customizable reports make it the ultimate time tracking solution. With dedicated support, our team is here to help you promptly and with a smile!

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TL;DR Comparison Table

Tool	Main Feature	Pricing
Everhour	Time Tracking	Free $8.50 per user/mo
Hubstaff	Time Tracking	Starter: $4.99/month Grow: $7.50/month Team: $10/month Enterprise: $25/month
Timecamp	Time Tracking	Free Basic: $6.99 per user/mo Pro: $9.99 per user/mo Enterprise: Custom
Shifts by Everhour	Scheduling	Free
Connecteam	Employee Management	Starts at $29 per user/mo
Deputy	HR Management	Scheduling: $3.50 per user/mo Time and Attendance: $3.50 per user/mo Premium: $4.90 per user/mo Enterprise: Custom
Asana	Project Management	Basic: Free Premium: $10.99 per user/mo Business: $24.99 per user/mo Enterprise: Custom
Monday.com	Project Management	Basic: $9 per user/mo Standard: $12 per user/mo Pro: $19 per user/mo Enterprise: Custom
Basecamp	Project Management	Basecamp: $15/mo Basecamp Pro Unlimited: $299/mo
Notion	Documentation	Free Plus: €7.50 per user/mo Business: €14 per user/mo Enterprise: Custom
Jira	Issue Tracking	Free Standard: $8.15 per user/mo Premium: $16 per user/mo Enterprise: Custom
Trello	Task Management	Free Standard: $5 per user/mo Premium: $10 per user/mo Enterprise: $17.50 per user/mo
nTask	Project Management	Basic: $3/mo Business: $8/mo
Evernote	Note-taking	Free Personal: €8.33 per user/mo Professional: €10.83 per user/mo Teams: €16.67 per user/mo
ClickUp	Project Management	Free Unlimited: $7 per user/mo Business: $12 per user/mo Enterprise: Custom
BambooHR	HR Management	Custom pricing
Slack	Communication	Free Pro: €6.75/mo Business+: €11.75/mo Enterprise Grid: Slack AI add-on available
Google Docs	Documentation	Free

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18 Best Team Management Software

Everhour

⌛ best for time tracking & best free team management app

Everhour emerges as the prime choice for team management, offering unparalleled efficiency in time tracking and comprehensive management solutions. Here’s why Everhour takes the lead.

Key features

• Seamless time tracking: Everhour streamlines time tracking with effortless precision, ensuring accurate recording of hours across tasks and projects. Its intuitive interface simplifies the process for all team members.
• Advanced reporting: Gain invaluable insights into team productivity with Everhour’s advanced reporting tools. Analyze time allocation, project progress, and individual performance to optimize workflows effectively.
• Extra tools and features: Everhour does not only track time but also serves as a timesheet app, a work hours tracker, and a time clock app, with lots of templates and tools at your disposal.
• Integration versatility: Everhour seamlessly integrates with a wide array of project management and collaboration platforms, including Asana, ClickUp, Notion, and many others. This integration versatility ensures smooth interoperability and enhances overall workflow management.
• Flexible billing and invoicing: With Everhour, billing and invoicing become a breeze. Its flexible features enable the generation of precise invoices based on tracked time and expenses, ensuring transparency and accuracy in financial transactions.
• Robust team management: Everhour empowers team managers with comprehensive tools for task assignment, scheduling, and resource allocation. Its intuitive interface and customizable features adapt seamlessly to diverse team structures and management styles.

Pricing

• Free plan
• Team: $8.50 per seat per month

Everhour’s unparalleled combination of efficiency, versatility, and user-centric design sets it apart as the ultimate solution for optimizing team management processes.

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Hubstaff

⌛ time tracking

Hubstaff stands out as a premier solution for teams seeking streamlined time tracking and enhanced productivity. With its comprehensive feature set and intuitive interface, Hubstaff offers unparalleled efficiency in team management.

Key features

• Precise time tracking: Hubstaff app offers accurate time tracking through various methods, including manual entry, GPS tracking, and desktop screenshots. This ensures meticulous monitoring of work hours and facilitates transparent accountability within the team.
• Project management integration: Seamlessly integrate Hubstaff with popular project management tools to link time tracking directly to specific projects and tasks.
• Location services: GPS location tracking and geofencing functionality ensures accurate monitoring of remote and field-based team members, enhancing overall operational efficiency.
• Productivity monitoring: Utilize Hubstaff’s activity tracking functionalities to monitor employee productivity and analyze work patterns. This enables proactive identification of inefficiencies and optimization opportunities, ultimately driving productivity improvements across the team.

Pricing

• Starter: $4.99 per month
• Grow: $7.50 per month
• Team: $10 per month
• Enterprise: $25 per month

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Timecamp

⌛ time tracking

Timecamp provides powerful time tracking and project management tools, simplifying team productivity with its intuitive interface and detailed reporting features. Learn how Timecamp app can change the way you track your team’s time.

Key features

• Accurate time tracking: Ensure precise time tracking with Timecamp’s clock in and out functionality, available both manually and through automated tracking.
• Project-focused approach: Allocate hours to specific projects for detailed insights into time distribution and resource allocation.
• Customizable reporting: Generate customizable reports to gain insights into task completion, project progress, and team efficiency.
• Invoicing: Create professional invoices based on tracked time for accurate billing and client management.
• Attendance tracking: Monitor attendance, absences, and holidays for transparent leave management.
• Activity tracking and categorization: Categorize work activities with precision to better understand team productivity.

Pricing

• Free: $0
• Basic: $6.99 per user per month
• Pro: $9.99 per user per month
• Enterprise: Custom

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Shifts by Everhour

📅 shift scheduling & workforce management

Shifts by Everhour offers comprehensive scheduling features designed to streamline team management and optimize workflow efficiency. With its intuitive interface and robust functionality, Shifts by Everhour stands out as a top choice for teams looking to enhance their scheduling processes.

Key features

• Flexible scheduling: Easily create, edit, and manage shifts to accommodate the unique needs of your team and business.
• Mobile accessibility: Conveniently access schedules and track time on the go with the user-friendly mobile app.
• Attendance tracking: Keep tabs on employee attendance accurately and efficiently with built-in tracking capabilities.
• Mobile clock-in/out: Empower employees to clock in and out of shifts with ease using the mobile app, ensuring accurate time tracking.
• Open shifts availability: Create a list of open shifts and send it to eligible employees, allowing them to schedule themselves based on availability.

Pricing

Free

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Connecteam

📅 workforce management

Connecteam revolutionizes team scheduling with its versatile features tailored to meet the dynamic needs of modern businesses. Whether you’re managing shifts for a small team or coordinating schedules for a large workforce, Connecteam provides the tools you need to optimize efficiency and drive productivity.

Key features

• Communication hub: Centralize team communication with features like group chats, announcements, and feedback forms, ensuring seamless interaction among team members.
• Task and project management: Organize and prioritize assignments efficiently with task lists, checklists, and project timelines, facilitating effective project management.
• Mobile workforce management: Cater to mobile workforces with tools for on-the-go management, including mobile clock-in/out, location tracking, and scheduling flexibility.
• Training and knowledge base: Empower employees with access to training materials and essential resources for skill development, enhancing overall team knowledge and proficiency.

Pricing

Starts at $29 per user per month when billed annually

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Deputy

📅 workforce management

Deputy offers intuitive scheduling solutions designed to simplify workforce management and optimize operational efficiency. With its user-friendly interface and comprehensive features, Deputy empowers businesses to create, manage, and optimize schedules with ease.

Key features

• Intuitive scheduling: With drag-and-drop functionality and at-a-glance schedule views, businesses can efficiently organize shifts and tasks.
• Employee communication: Keep your team informed and engaged with Deputy’s communication tools. Send messages, notifications, and updates directly through the platform to ensure seamless collaboration.
• Forecasting and budgeting: Plan your labor costs effectively with Deputy’s forecasting and budgeting tools. Predict future labor needs and optimize schedules to meet your budget requirements.
• Employee self-service: Empower your employees with self-service features, allowing them to access schedules, request time off, and swap shifts conveniently through the Deputy mobile app or web portal.

Pricing

• Scheduling: $3.50 per user per month
• Time and Attendance: $3.50 per user per month
• Premium: $4.90 per user per month
• Enterprise: Custom

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Asana

🤹‍♀️ project management

Asana is a powerful project management tool that facilitates seamless team collaboration and task management. With its easy-to-follow interface and exceptionally diverse features, Asana empowers teams to stay organized, prioritize tasks, and track project progress effectively.

Key features

• Task management: Asana allows teams to create, assign, and track tasks effortlessly, ensuring clarity on project progress and individual responsibilities.
• Project tracking: Asana provides comprehensive project tracking capabilities, enabling teams to monitor timelines, milestones, and progress.
• Integration options: From email clients to cloud storage services, Asana offers flexible integrations to suit diverse team needs.
• User-friendly interface: An intuitive and user-friendly interface ensures that team members can easily navigate Asana and access its features without extensive training or support.
• Customization and scalability: Asana offers flexible customization options, allowing teams to adapt the platform to their specific needs and workflows.

Pricing

• Basic: Free
• Premium: $10.99 per user per month
• Business: $24.99 per user per month
• Enterprise: Custom

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Monday.com

🤹‍♀️ project management

Monday.com is a versatile team management platform designed to streamline collaboration and project management. With its customizable workflows, Monday.com empowers teams to organize tasks, track progress, and achieve their goals more efficiently.

Key features

• Visual task management: Monday.com offers a visually intuitive interface that allows teams to create, organize, and prioritize tasks with ease. With customizable boards and columns, teams can tailor their workflows to match their specific processes and preferences.
• Project tracking: Teams can gain insights into project status, identify bottlenecks, and make data-driven decisions.
• Integration options: Monday.com offers seamless integrations with popular tools such as Slack, Google Drive, and Trello, allowing teams to streamline their processes and leverage existing tools.
• Automation: Monday.com offers powerful automation features that help teams automate repetitive tasks and streamline their workflows. From automated notifications to scheduled actions, teams can save time and reduce manual effort by automating routine processes.
• Customization and scalability: Monday.com provides extensive customization options, allowing teams to tailor the platform to their unique needs and workflows.

Pricing

• Basic: $9 per user per month 
• Standard: $12 per user per month
• Pro: $19 per user per month
• Enterprise: Custom

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Basecamp

🤹‍♀️ project management

Basecamp is a leading project management and team collaboration platform to simplify communication, centralize project information, and enhance productivity. It revolutionizes team collaboration with its intuitive interface and extensive toolkit, enabling seamless teamwork and goal attainment.

Key features

• Project organization: Within each project, teams can create to-do lists, schedule events, share files, and hold discussions, keeping everything related to the project in one place.
• Task management: With customizable task lists and deadlines, teams can prioritize their work and ensure that everyone stays on track.
• File sharing and collaboration: Teams can upload files directly to project spaces, collaborate on documents in real-time, and maintain a centralized repository of project-related materials.
• Mobile accessibility: Basecamp offers mobile apps for iOS and Android devices, allowing team members to access project information, communicate with colleagues, and manage tasks on the go.
• Integration options: Basecamp integrates with a variety of third-party tools and services, including Google Drive, Dropbox, Slack, and Zapier.

Pricing

• Basecamp: $15 per month
• Basecamp Pro Unlimited: $299 per month

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Notion

🤹‍♀️ task management & documentation

Notion is a versatile and customizable team management tool that offers a comprehensive suite of features to streamline collaboration and organization. Its flexible workspace and extensive customization options empower teams to create, edit, and organize their work in a way that suits their unique needs and workflows.

Key features

• Customizable workspace: Notion offers a highly flexible and customizable workspace, allowing teams to tailor the platform to their specific needs and workflows.
• Task and project management: Thanks to Notion project management features, users can organize tasks into boards, lists, tables, or timelines to suit their preferred workflow.
• Knowledge base and documentation: Teams can easily share information, collaborate on documents, and maintain a repository of essential resources.
• Collaboration features: Notion fosters seamless collaboration among team members with features like real-time editing, comments, and mentions. Teams can collaborate on documents, brainstorm ideas, and provide feedback within the platform.
• Integration options: Users can connect Notion with tools like Slack, Google Drive, and Trello to enhance productivity and efficiency.

Pricing

• Free: €0
• Plus: €7.50 per user per month billed annually. €9.50 billed monthly
• Business: €14 per user per month billed annually. €17 billed monthly
• Enterprise: Custom

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Jira

🤹‍♀️ project management

Jira stands as a powerful project management and issue-tracking solution, facilitating efficient planning, tracking, and management of team tasks. Renowned for its versatility and rich feature set, Jira empowers teams of any size to optimize workflows and achieve success.

Key features

• Project planning and tracking: When you learn how to use Jira, it becomes super easy for teams to create tasks, assign them to team members, and track progress in real time to ensure projects stay on schedule.
• Issue tracking and management: With Jira’s issue tracking capabilities, teams can easily create, prioritize, and resolve issues as they arise. Users can assign issues to specific team members, track their status, and collaborate on solutions to ensure timely resolution.
• Agile and Scrum support: Jira offers built-in support for Agile and Scrum methodologies. Teams can use features like epics, stories, and sprints to plan and execute Agile projects effectively.
• Customizable workflows and dashboards: Users can define workflow stages, automate transitions, and create custom dashboards to visualize project progress and track key metrics.
• Integration with third-party tools: Users can connect Jira with tools like Confluence, Bitbucket, and Slack to enhance productivity and efficiency.

Pricing

• Free
• Standard: $8.15 per user per month 
• Premium: $16 per user per month
• Enterprise: Custom

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Trello

🤹‍♀️ project & task management

Trello is a versatile project management tool that offers a visual and intuitive approach to organizing tasks and collaborating with team members. With its flexible boards, lists, and cards, Trello helps teams streamline their workflows and stay organized with their tasks.

Key features

• Visual project management: Trello’s visual interface allows teams to organize tasks and projects using customizable boards, lists, and cards.
• Flexible task management: Trello offers flexible task management capabilities, allowing teams to create, assign, and prioritize tasks with ease. Users can add due dates, labels, checklists, attachments, and comments to cards to provide context and track progress.
• Collaboration and communication: Team members can communicate within cards, share files and links, and receive notifications to stay informed about project updates.
• Integration with third-party tools: Users can connect Trello with tools like Slack, Google Drive, and GitHub to streamline collaboration and automate tasks.
• Customization and automation: Users can create custom labels, filters, and card templates, and automate repetitive tasks with features like Butler automation.

Pricing

• Free: $0
• Standard: $5 per user per month
• Premium: $10 per user per month
• Enterprise: $17.50 per user per month

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nTask

🤹‍♀️ project management

nTask is an all-in-one project management solution designed to enhance productivity and collaboration for teams of all sizes. It simplifies task management, communication, reporting, and time tracking, providing users with a centralized platform to manage their projects effectively.

Key features

• Gantt charts: nTask offers powerful Gantt chart functionality, allowing users to visualize project timelines, dependencies, and progress in real-time. This feature enables teams to plan and track project schedules with precision, ensuring timely delivery of tasks and milestones.
• Time tracking and timesheet: The platform offers both automated web timers and manual timesheets, as well as timesheet approvals, ensuring transparent and efficient time management.
• Issue tracking: Users can assign severity and priority levels to issues, track their status and progress, and communicate updates with stakeholders, facilitating smooth issue resolution.
• Risk management: This feature helps teams identify and mitigate potential risks early in the project lifecycle, minimizing the impact on project delivery.
• Kanban board: Teams can create custom workflows, move tasks between stages, and track progress in real-time, facilitating efficient task management and collaboration.

Pricing

• Basic: $3 per month
• Business: $8 per month

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Evernote

📔 note taking & task management

When it comes to note-taking, Evernote stands out as one of the most comprehensive and versatile tools available. Whether you’re capturing ideas, storing documents, or organizing tasks, Evernote offers a seamless and intuitive platform accessible from any device. It simplifies the process of capturing, organizing, and retrieving information, making it an essential tool for individuals and teams alike.

Key features

• Web clipper: Evernote’s web clipper feature allows users to capture web pages, articles, or PDFs directly from their browser and customize them with highlights, text, and annotations.
• Templates: Whether you’re creating meeting agendas, project plans, or to-do lists, Evernote’s templates provide a convenient starting point for organizing your notes and ideas.
• Search: The platform’s OCR-powered search ensures accurate results, even when searching for text within images or PDFs, making it easy to retrieve important information whenever you need it.
• Sync: Evernote automatically syncs your notes across all your devices, ensuring that your information is always up to date and accessible wherever you are.
• Tasks: Evernote allows users to create tasks directly within their notes, set due dates, recurrences, and reminders, and even assign tasks to others in their team. This integrated task management feature helps users stay organized and on track, ensuring that important tasks and deadlines are never missed.

Pricing

• Free: €0 per month
• Personal: €8.33 per month
• Professional: €10.83 per month
• Teams: €16.67 per user/month

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ClickUp

🤹‍♀️ project management

ClickUp is a comprehensive project management platform designed to streamline collaboration and productivity for teams of all sizes. From task management and communication to time tracking and reporting, ClickUp offers everything teams need to stay productive and efficient.

Key features

• Task management: ClickUp project management capabilities allow teams to create, assign, and track tasks from start to finish. With customizable task lists, tags, and priorities, teams can easily organize their work and stay focused on what matters most.
• Communication: ClickUp offers built-in communication tools, including comments, mentions, and chat, to facilitate seamless collaboration among team members.
• Customizable workflows: ClickUp allows teams to customize their workflows to match their unique processes and preferences. From kanban boards and Gantt charts to custom statuses and automations, ClickUp adapts to the way teams work, enabling greater efficiency and productivity.
• Reporting and analytics: With customizable dashboards and real-time reporting, teams can track key metrics, identify trends, and make data-driven decisions to drive success.

Pricing

• Free
• Unlimited: $7 per user per month
• Business: $12 per user per month
• Enterprise: Custom

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BambooHR

👩‍💼 HR management

BambooHR is a comprehensive HR software solution designed to streamline HR processes and empower employees. With a focus on employee self-service, applicant tracking, performance management, and custom reporting, BambooHR helps organizations manage their human resources more effectively.

Key features

• Employee self-service: BambooHR promotes employee self-service, allowing individuals to access and update their personal information, submit time-off requests, and view company policies.
• Applicant Tracking System (ATS): A robust ATS streamlines the hiring process, from posting job openings to managing candidate communication. BambooHR’s ATS helps organizations attract top talent, ensuring a smooth and organized recruitment experience.
• Performance management: BambooHR includes features for performance management, facilitating goal setting, continuous feedback, and performance reviews.
• Custom reporting and analytics: The software provides custom reporting and analytics tools, enabling HR professionals to derive meaningful insights from employee data.

Pricing

Custom

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Slack

🔈 team communication

Slack has emerged as a cornerstone of enterprise software, offering streamlined workplace communication and boosting productivity for teams of all sizes. It serves as a digital headquarters for businesses, enabling seamless communication and collaboration across different channels. Whether operating synchronously or asynchronously, Slack enhances work productivity by simplifying communication workflows.

Key features

• Channel-based communication: Slack provides different channels for teams to organize discussions, ensuring focused and efficient communication on specific topics or projects.
• Messaging and file sharing: Users can send direct messages, share files, and collaborate in real-time, fostering swift decision-making and knowledge sharing within teams.
• Integration capabilities: Slack offers integration with a wide range of third-party apps and services, allowing teams to centralize their workflows and access relevant tools directly within Slack.
• Search functionality: With powerful search capabilities, Slack enables users to quickly find messages, files, and conversations, minimizing time spent searching for information.

Pricing

• Free: €0 per month
• Pro: €6.75 per month
• Business+: €11.75 per month
• Enterprise Grid: Slack AI add-on available

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Google Docs

📃 documentation

Google Docs is a versatile and user-friendly cloud-based document editor that facilitates seamless collaboration and document management. It has become a staple tool for teams across various industries. Whether you’re drafting reports, creating presentations, or collaborating on spreadsheets, Google Docs provides a streamlined platform for productivity and teamwork.

Key features

• Real-time collaboration: Multiple users can edit documents simultaneously, enabling seamless collaboration and eliminating version control issues.
• Cloud storage: Documents are stored securely in the cloud, accessible from any device with an internet connection, ensuring flexibility and accessibility.
• Revision history: Google Docs keeps track of document revisions, allowing users to review changes, revert to previous versions, and track edits made by collaborators.
• Integrated tools: With built-in tools for formatting, styling, and adding images, tables, and hyperlinks, Google Docs offers a comprehensive suite of editing features.
• Commenting and feedback: Users can leave comments and suggestions directly within documents, facilitating feedback and review processes.
• Offline access: Google Docs offers offline access, allowing users to view, edit, and create documents even without an internet connection.

Pricing

• Free plan
• Google Workspace: $6 per user per month

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Best Team Management Software: Conclusion

In conclusion, when it comes to effective team management, Everhour and Shifts by Everhour stand out as top contenders. Everhour’s precise time tracking and Shifts’ intuitive scheduling capabilities make them invaluable assets for enhancing productivity and organization within teams. With their user-friendly interfaces and comprehensive feature sets, these tools empower teams to streamline workflows, optimize resource allocation, and achieve their goals with ease. So whether you’re tracking time or scheduling shifts, Everhour and Shifts are the go-to solutions for maximizing efficiency and success in team management.